Property Administrator

Full-time, Permanent 

Portsmouth , England, United Kingdom

£18-22k Salary




Property Administrator

One of our clients is recruiting for an Property Manager to work from their busy Portsmouth Office. 

About the role


To assist in the provision of an efficient and effective service to landlords and leaseholders.

To handle and deal with initial enquiries from lessees relating to repairs, accounts and all aspects of estate and property management.

To assist with the monitoring and processing of all legal compliances as directed in conjunction with the relevant Property Manager(s). e.g. Fire Risk Assessments.

To manage the master spreadsheet for service charge budgets and roll forward the budget templates each quarter for Property Managers to take forward.

To assist Property Manager(s) in compiling replies to Solicitors Enquiries (LPE1)

To assist Property Manager(s) in the reading of leases and in identifying covenants as they apply, predominantly for maintenance and repair.

To help administer Section 20 consultations for qualifying major works.

To assist with obtaining tenders and quotes for the appointment of contactors for planned and reactive maintenance.

To log and liaise claims with the landlord’s Insurance brokers & claims handlers.

To liaise with external Surveyors in the administration of projects and one-off diagnostic instructions.

To assist Property Manager(s) with preparing property information for takeover or handover of management.

To assist with filing, scanning and re-organisation of electronic filing systems.



To help provide information for preliminary enquiries made to the accounts dept.

To keep accurate minutes of all department meetings.

To carry out mail merges as directed.

To issue welcome packs to new leaseholders.

To maintain records of all contact information for landlords and leaseholders.

To oversee the upkeep of the contractor Public liability Insurance database.

To attend properties when required on an ad hoc basis to make basic checks

To attend Directors meetings and/or AGM’S/Resident meetings either at PS&B offices, at properties or local venues and to take meeting minutes if required.

To process the distribution of service charge accounts to leaseholders and landlords and to maintain records

To liaise with utility brokers and utility companies and maintain records.

To develop and maintain a culture of good public relations and customer care.

About You

Good level of experience in customer service and committed to providing a high standard of customer care.

Good public relation and communication skills, orally and written, good telephone manner.

Possess good IT skills particularly in Microsoft Office Suite; primarily word, excel & outlook. Experience of working with a database system e.g. Microsoft Access. Knowledge of QUBE Database is advantageous but not a prerequisite.

An understanding of property management preferably blocks management and the relevant legislation.

Ability to communicate effectively with people at all levels, e.g. freeholders, lessees, solicitors, contractors etc.

A basic knowledge of various building construction forms and techniques for their repair and maintenance is advantageous but not a prerequisite.

An appreciation of the legislation framework relating to leasehold management.

To develop the ability to read, understand and apply relevant clauses within residential and commercial leases.

Be a team player and be prepared to work from any of our offices or if necessary, from home. 


If you are interested, apply now or contact our consultants for more details.

RSR Recruitment - 02394 006983




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Contact Us


'RSR Recruitment' - Trading name of Ward & Scott Associates Limited
Company number 13052657 registered in England and Wales.
Registered Office: Staddle Stones, 8 St Annes Close, Andover, Hants, SP11 7RW